Data protection declaration
We look forward to your visit to our website goldenrecordproject.com. Despite careful control of the content, we accept no liability for external links to third-party content, as we did not initiate the transmission of this information, nor did we select or change the recipient of the information transmitted or the information transmitted itself.
The protection of your personal data when collecting, processing and using it when you visit our website is important to us and is carried out within the framework of the legal regulations, which you can find out about, for example, at www.bfd.bund.de.
In the following we explain what information we collect during your visit to our website and how it is used:
Contact details of the person responsible:
Thomas Janetzki
Owner Golden Record Project
Seidelstraße 8
07749 Jena
Germany
Tel. +49 (0) 3641/5412624
Email: info@goldenrecordproject.com
Tax office Jena, tax number: 162/236/09175
1. Collection and storage of personal data and the type and purpose of their use:
We store personal data such as name, first name, company name, email address and, if you make entries on the site, image data you enter, categories, your country, your language and, if you order, your address. This information can be provided voluntarily. However, the functionality of the website is only guaranteed if at least the following data is available:
– Name
– First name
– Address
– Email address
You can choose how the information you enter is used within the framework of an entry. You therefore decide (in each case individually) where it should appear:
– in a physical book that is produced in several copies
– in a Marketing (PDF) book that is sent by email to registered users,
– in a museum or several museums worldwide,
– on this website in various places
a) Visiting the website
Every time a visitor accesses the website goldenrecordsproject.com for informational purposes, i.e. without registration, we only collect data that your browser transmits to our server (so-called “server log files”). When you access this page, we may collect the following data in order to ensure the technical requirements for display:
– Web server log files
– Date and time of access
– IP address
– Request URL
– HTTP response code
– HTTP response size in bytes
– User agent string
– Email log files
– Time
– Type of email sent
– Recipient
– Sender
This information is temporarily stored in a so-called log file.
Our legitimate interest in collecting the data in accordance with Art. 6 Para. 1 Clause 1 Letter f of GDPR is based on the following purposes: Ensuring a smooth connection and comfortable use of the website, evaluating system security and stability, and for other administrative purposes.
Under no circumstances do we use the data collected for the purpose of drawing conclusions about you personally.
b) When using our contact form
If you have any questions, we offer you the opportunity to contact us using a form provided on the website. At least the following information is required so that we know who the request came from and can answer it.
– Name
– Email address
– Possible reason/subject of your request
Further information can be provided voluntarily. Data processing for the purpose of contacting us is carried out in accordance with Art. 6 Paragraph 1 Clause 1 Letter a of GDPR on the basis of your voluntarily given consent. The personal data we collect for the use of the contact form will be automatically deleted after your request has been processed.
c) Use of customer data for direct advertising
Registration for our email newsletter:
If you register for our email newsletter, we will regularly send you information about our offers. The only mandatory information for sending the newsletter is your email address. Providing further data is voluntary and is used to be able to address you personally.
We use the so-called double opt-in procedure to send the newsletter, which ensures that you only receive the newsletter if you have expressly confirmed your consent to receive the newsletter by confirming a verification link sent to the specified email address.
By activating the confirmation link, you give us your consent to use your personal data in accordance with Art. 6 Paragraph 1 Letter a of GDPR. We store your IP address entered by the Internet service provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your email address at a later date. The data we collect when you register for the newsletter is used strictly for the intended purpose.
You can unsubscribe from the newsletter at any time using the link provided in the newsletter or by sending a corresponding message to the person responsible mentioned above. After unsubscribing, your email address will be immediately deleted from our newsletter mailing list unless you have expressly consented to further use of your data or we reserve the right to use the data in any other way that is permitted by law and about which we will inform you in this declaration.
2. Transfer of personal data
Your data will not be transferred to third parties for purposes other than those listed below.
We only pass on your data to third parties if:
– you have given your express consent to do so (Art. 6 Para. 1 Clause 1 Letter a GDPR)
– this is necessary for the processing of contractual relationships with you (Art. 6 Para. 1 Letter b GDPR),
– there is a legal obligation to pass on the data (Art. 6 Para. 1 Letter c GDPR),
– the transfer is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in not passing on your data (Art. 6 Para. 1 Clause 1 Letter f GDPR),
– your request is about one of our services: avatar, hologram or video creation or the hardware for playing the holograms and avatars, then we will pass on your data (name, email address, telephone number and subject) to one of our partners who can then contact you.
In these cases, however, the scope of the data transmitted is limited to the minimum required.
Our data protection regulations are in line with the applicable data protection regulations and the data is only processed in the Federal Republic of Germany. Transfer to third countries takes place via the third-party providers listed below.
Data transfer to third parties
The Golden Records Project uses the services of contract processors and/or resellers. These are contractually bound and subject to our instructions if they are contract processors. The following contract data processors or third-party providers are used:
– Matomo (- website analysis tool)
– Woocommerce (www. woocommerce.com/de/ – sales tool)
– Paypal (- payment processing)
– Calendly (in the USA; tool for making appointments online)
– OMQ (in Germany; tool for FAQs chat on the website)
You have the option of preventing actions you perform here from being analyzed and linked. This will protect your privacy, but will also prevent the owner from learning from your actions and improving usability for you and other users.
Your visit to this website is currently being recorded by Matomo Web Analysis.
– Facebook Pixel (www.facebook.com – advertising analysis tool)
– Affiliate (various affiliate links – internet-based sales method)
– reCaptcha (www.google.com/recaptcha/ – so-called Captcha service – distinguishing between computers and people)
Furthermore, data transfers to third parties only take place if we are obliged to do so in order to comply with laws, legal procedures or a legitimate request from authorities or third parties. Other data transfers to third parties do not take place.
We assume no liability for the data security and data protection of our partners to whom, as mentioned above, we pass on potential customers for the implementation and processing of the avatars, holograms and videos business area and who become direct contractual partners of the respective customer.
Security measures
We implement and maintain a series of technical and organizational measures to protect the personal data of the users of the communication platform in accordance with the legal requirements. These measures are taken in accordance with Art. 32 GDPR, taking into account the state of the art, the costs of their implementation and the nature, scope, circumstances and purposes of the processing as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons. These measures are intended to ensure a level of protection for the personal data of the communication platform users that is appropriate to the risk.
Our communication service is provided in a data center in Germany. Users’ communication data remains within the legal area of the EU General Data Protection Regulation (GDPR).
3. Data protection for online payment methods:
When processing orders, you have the option of choosing from various payment methods.
To process the payment process, personal data such as name, address, email addresses, payment information, invoice amount that you provided during the ordering process can be transmitted to the provider of the payment method of your choice. The providers may further process and pass on your data to third parties for the following purposes:
Checking your identity before a payment can be approved; depending on the payment method selected, the payment provider may also carry out a credit check. In addition, the address data and online identifiers you provide and the IP address used can be processed in order to prevent potentially illegal activities such as fraud and money laundering.
The following providers are currently available:
– Paypal
PayPal (Europe) S.Ã r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg
You can find more information about data protection at Paypal here: https://www.paypal.com/de/webapps/mpp/ua/privacy-full
4. Rights of the data subject
Upon request, we will be happy to inform you whether and which personal data about you is stored (Art. 15 GDPR), in particular about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, and the existence of automated decision-making including profiling.
You also have the right to have any personal data that has been collected incorrectly rectified or to have incomplete data completed (Art. 16 GDPR).
You also have the right to request that we restrict the processing of your data if the legal requirements for this are met (Art. 18 GDPR).
You have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request that it be transmitted to another responsible party (Art. 20 GDPR).
In addition, you have the so-called “right to be forgotten”, i.e. you can request that we delete your personal data if the legal requirements for this are met (Art. 17 GDPR). Irrespective of this, your personal data will be automatically deleted by us if the purpose of the data collection no longer applies or the data processing was carried out unlawfully.
According to Art. 7 Para. 3 GDPR, you have the right to revoke your consent at any time. This means that we may no longer continue the data processing based on this consent in the future.
You also have the right to object to the processing of your personal data at any time, provided that a right of objection is provided for by law. In the event of an effective revocation, your personal data will also be automatically deleted by us (Art. 21 GDPR).
If you would like to exercise your right of withdrawal or objection, simply send an email to: info@goldenrecordproject.com
In the event of violations of data protection regulations, you have the option of filing a complaint with a supervisory authority in accordance with Art. 77 GDPR.
5. Duration of data storage
The data collected will be stored by us for as long as this is necessary for the execution of the contracts entered into with us or as long as you have not exercised your right to deletion or your right to data transfer to another company.
6. Data security
We endeavor to take all necessary technical and organizational security measures to store your personal data in such a way that it is not accessible to third parties or the public. If you wish to contact us by email, we would like to point out that the confidentiality of the information transmitted cannot be fully guaranteed using this method of communication. We therefore recommend that you send us confidential information exclusively by post:
Thomas Janetzki
Seidelstraße 8
07749 Jena
Germany
7. Current status and changes to this data protection declaration
This data protection declaration is currently valid.
Due to the further development of our website and offers on it or due to changes in legal or official requirements, it may become necessary to change this data protection declaration. You can access the current data protection declaration at any time on our website goldenrecordproject.com/en/data-protection-declaration/
8. Application of law
This data protection declaration is available in German, English and possibly other languages. Language versions other than German are purely linguistic translations. The applicability of the law follows the German version.
